Quick Answer: Power BI pricing in the UK includes a free account, Power BI Pro at £10.80 per user/month and Power BI Premium Per User at £18.50 per user/month, when paid yearly and excluding VAT. Microsoft also offers Power BI through Microsoft Fabric capacity, which uses a separate capacity-based pricing model.
Power BI pricing depends on how your organisation creates, shares and consumes reports. For many businesses, Power BI Pro is the starting point for collaborative reporting, while Premium Per User provides additional enterprise-scale capabilities. Larger organisations may also need to evaluate Microsoft Fabric capacity alongside per-user licences.
Table of Contents
- Power BI Premium Per User Pricing UK
- Power BI Pro vs Premium Per User
- How Much Does Power BI Cost for 10, 50 or 100 Users?
- Power BI vs Microsoft Fabric Pricing
- What Power BI Licence Does Your Business Need?
- Is Power BI Included with Microsoft 365?
- Additional Power BI Costs to Consider
- Which Power BI Plan Should You Consider?
- Frequently Asked Questions
Power BI Pricing UK at a Glance
The current Microsoft UK pricing structure includes free, per-user and capacity-based options. The right choice depends on the number of users, reporting requirements, data volumes and how Power BI content needs to be shared.
| Power BI Plan | UK Price | Pricing Model | Suitable For |
|---|---|---|---|
| Power BI Free | Free | Free account | Individual analysis, learning and report creation |
| Power BI Pro | £10.80/user/month | Paid yearly | Publishing, sharing and collaboration |
| Power BI Premium Per User | £18.50/user/month | Paid yearly | Advanced and enterprise-scale Power BI capabilities |
| Power BI Embedded | Variable | Usage/capacity based | Embedding analytics into applications |
| Microsoft Fabric Capacity | Variable | Capacity based | Organisation-wide analytics and Fabric workloads |
Microsoft's published UK prices exclude VAT and may change. Check Microsoft's current pricing before purchasing.
What is Power BI Free?
Power BI Free provides access to Power BI's core report creation and data visualisation capabilities. It is useful for individuals who want to analyse data, create reports and explore Power BI without purchasing a paid per-user licence.
However, organisations need to consider licensing requirements when reports and dashboards need to be published, shared and consumed collaboratively. A free account should therefore not be treated as a complete replacement for paid Power BI licensing in a business environment.
Power BI Pro Pricing UK
Power BI Pro currently costs £10.80 per user/month in the UK when paid yearly, excluding VAT.
Power BI Pro is designed for users who need to publish and share Power BI reports and collaborate with other users. It is commonly used by business analysts, managers and teams that need regular access to shared dashboards and reports.
Microsoft also states that Power BI Pro is included with Microsoft 365 E5 and Office 365 E5 licences.
Power BI Premium Per User Pricing UK
Power BI Premium Per User currently costs £18.50 per user/month in the UK when paid yearly, excluding VAT.
Premium Per User includes the capabilities available with Power BI Pro and adds enterprise-scale features, including larger model sizes and more frequent refreshes.
This is different from capacity-based Microsoft Fabric licensing. Businesses should therefore assess whether they need additional per-user capabilities or a broader Fabric capacity model.
Power BI Pro vs Premium Per User
| Feature | Power BI Pro | Power BI Premium Per User |
|---|---|---|
| UK price | £10.80/user/month | £18.50/user/month |
| Billing | Paid yearly | Paid yearly |
| Report publishing | Yes | Yes |
| Report sharing | Yes | Yes |
| Power BI Pro capabilities | Included | Included |
| Enterprise-scale capabilities | Standard | Extended |
| Model size | Up to 1 GB | Up to 100 GB |
| Dataset refreshes | Up to 8 per day | Up to 48 per day |
How Much Does Power BI Cost for 10, 50 or 100 Users?
Per-user licensing makes it possible to estimate the basic Power BI subscription cost before implementation. Based on Microsoft's current UK monthly-equivalent pricing, the costs would be:
| Number of Users | Power BI Pro | Premium Per User |
|---|---|---|
| 10 users | £108/month | £185/month |
| 50 users | £540/month | £925/month |
| 100 users | £1,080/month | £1,850/month |
These figures are calculated from Microsoft's published UK prices and exclude VAT. They represent subscription costs only; implementation, data integration, consultancy and other services may create additional costs.
Power BI vs Microsoft Fabric Pricing
Power BI and Microsoft Fabric are closely connected, but their licensing models should not be treated as identical.
Power BI Pro and Premium Per User use a per-user licensing model. Microsoft Fabric, on the other hand, can use capacity-based licensing, including Fabric Capacity Reservation and Fabric Capacity Pay-As-You-Go.
| Power BI | Microsoft Fabric |
|---|---|
| Primarily focused on business intelligence and reporting | Broader analytics and data platform |
| Pro and Premium Per User use per-user licensing | Fabric capacity uses a capacity-based model |
| Suitable for reporting and dashboard collaboration | Supports broader analytics workloads across the Fabric platform |
| Good fit for teams focused mainly on Power BI | Suitable when an organisation needs a broader unified analytics platform |
Microsoft currently lists Fabric Capacity Reservation and Fabric Capacity Pay-As-You-Go separately from Power BI Pro and Premium Per User. Some scenarios can also require additional Power BI user licences, so licensing should be assessed against the actual workload and user roles. Learn more about Microsoft Fabric Pricing UK: What You Need to Know.
What Power BI Licence Does Your Business Need?
The right Power BI licence depends on what users need to do rather than simply how many employees you have.
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Individual analysis: Power BI Free may be sufficient for users who mainly create and analyse their own reports.
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Team reporting and collaboration: Power BI Pro is generally the relevant per-user option for publishing, sharing and collaborating on Power BI content.
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Advanced Power BI requirements: Premium Per User provides additional enterprise-scale capabilities for users who need them.
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Broader analytics workloads: Organisations using multiple Fabric workloads should evaluate Microsoft Fabric capacity alongside Power BI licensing.
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Embedded analytics: Businesses embedding Power BI reports into their own applications should evaluate Power BI Embedded and its capacity/usage requirements.
Is Power BI Included with Microsoft 365?
Power BI Pro is included with Microsoft 365 E5 and Office 365 E5. Other Microsoft 365 subscriptions should not automatically be assumed to include a Power BI Pro licence.
Before purchasing additional licences, check which Power BI rights are already included in your organisation's Microsoft licensing agreement.
Additional Power BI Costs to Consider
The Power BI licence is only one part of the total cost of deploying business intelligence. Depending on the project, businesses may also need to budget for:
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Power BI implementation and configuration
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Data integration and data cleansing
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Dashboard and report development
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Power BI training
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Data governance and security configuration
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Microsoft Fabric capacity where required
For this reason, comparing licence prices alone may not provide a complete picture of the total Power BI investment.
Which Power BI Plan Should You Consider?
There is no single Power BI licence that fits every organisation. Start by identifying who needs to create reports, who needs to publish and share them, how much data is involved, how frequently datasets need to refresh and whether your organisation requires Microsoft Fabric workloads.
For straightforward team-based reporting, Power BI Pro may meet the requirements. Where users need additional enterprise-scale capabilities, Premium Per User can be evaluated. Organisations looking for a broader analytics platform should also consider Microsoft Fabric capacity.
Need help with Power BI licensing?
Dynamics Square UK can help you assess your reporting requirements, Microsoft licensing environment and Power BI implementation needs.
Talk to a Power BI specialistFrequently Asked Questions
Power BI Pro currently costs £10.80 per user/month and Power BI Premium Per User costs £18.50 per user/month when paid yearly, excluding VAT. Microsoft also provides a free account and capacity-based options through Microsoft Fabric.
Yes. Microsoft provides a free Power BI account for creating and analysing reports. Paid licensing may be required when organisations need to publish, share and collaborate on Power BI content.
Power BI Pro currently costs £10.80 per user/month in the UK when paid yearly, excluding VAT.
Power BI Premium Per User currently costs £18.50 per user/month in the UK when paid yearly, excluding VAT.
Power BI Pro provides the core capabilities required to publish and share Power BI reports. Premium Per User includes Pro capabilities plus additional enterprise-scale features, including larger model sizes and more frequent refreshes.
Licensing requirements depend on how Power BI content is created, published, shared and consumed, as well as the capacity model being used. Businesses should assess licences based on user roles and their specific Power BI or Fabric deployment.
Power BI Pro is included with Microsoft 365 E5 and Office 365 E5. Other Microsoft 365 plans do not automatically include Power BI Pro.
Power BI Pro and Premium Per User use per-user pricing, while Microsoft Fabric can use capacity-based pricing. The appropriate model depends on the organisation's analytics workloads, users and licensing requirements.
No. Microsoft's published UK Power BI prices are shown excluding VAT. The final amount payable can depend on the applicable taxes and purchasing arrangement.
Last updated: September 2026. Microsoft pricing and licensing can change, so verify current prices and licensing terms before purchasing.
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