Power Apps Licensing & Pricing - Everything You Need To Know

Microsoft Power Apps pricing in the UK starts at £15.40 per user/month for Power Apps Premium, paid yearly and excluding VAT. Microsoft also offers a free Developer Plan for building and testing, a large-volume Premium option at £9.20 per user/month with a 2,000-seat minimum, and usage-based licensing options for eligible scenarios.

However, the licence you need depends on how your organisation uses Power Apps, whether your applications use premium connectors or Dataverse, how many apps users need to access, and whether you prefer predictable user-based licensing or usage-based billing.

Pricing checked against Microsoft's current UK Power Apps pricing and licensing information in September 2026. Microsoft can change prices, offers and regional pricing, so confirm the final price at the time of purchase.

Power Apps Pricing and Licensing UK at a Glance

Microsoft's current UK pricing page lists Power Apps Premium at £15.40 per user/month, paid yearly, excluding VAT. The same page lists a £9.20 per user/month Premium offer for organisations purchasing a minimum of 2,000 licences.

What Is Microsoft Power Apps?

Microsoft Power Apps is a low-code application development platform within Microsoft Power Platform. It enables organisations to create business applications that connect with business data and services without requiring traditional software development for every application.

Businesses can use Power Apps to build applications for processes such as inspections, approvals, employee requests, customer service, field operations, inventory management, sales processes and internal administration.

Power Apps can connect to Microsoft Dataverse, Microsoft 365, Dynamics 365, Azure services, SQL Server and other data sources through available connectors. Premium capabilities may require an appropriate Power Apps licence.

Power Apps Pricing Plans in the UK

1. Power Apps Developer Plan

The Power Apps Developer Plan is a free plan designed for individuals who want to learn Power Apps, build solutions and test applications in a development environment.

It is intended for development and testing rather than running production workloads. Microsoft describes the Developer Plan as a way for makers to build and test apps, flows and other solution assets.

• Free to use for development and testing

• Designed for an individual developer

• Supports building and testing Power Apps solutions

• Provides access to a developer environment

• Not intended as a production licence for end users

Important: A free Developer Plan should not be treated as a way to deploy a production business application to an organisation's users. Production users require an appropriate licensing entitlement based on the app and its capabilities.

2. Power Apps Premium

Power Apps Premium costs £15.40 per user/month in the UK when paid yearly, excluding VAT.

This is Microsoft's main standalone per-user option for organisations that want users to build and run unlimited Power Apps applications.

• Unlimited Power Apps for the assigned user

• Unlimited Power Pages access for the assigned user

• Prebuilt, custom and on-premises connectors

• Dataverse entitlement

• Premium Power Apps capabilities

• Support for production business application scenarios

The key advantage of Premium is that the licence is assigned to the user rather than being restricted to one particular application. This can make the model easier to manage when a user needs to work with multiple business apps.

3. Power Apps Premium for 2,000+ Licences

Microsoft also lists a Power Apps Premium offer at £9.20 per user/month, paid yearly, for organisations purchasing a minimum of 2,000 licences.

This offer is designed for large organisations with significant Power Apps user volumes. The 2,000-seat minimum means it is not the standard pricing option for a typical small or mid-sized business.

4. Power Apps Per App Licensing

Power Apps per app licensing is designed for scenarios where users need access to a specific Power Apps application rather than unlimited applications.

Microsoft's licensing documentation describes Power Apps per app as a licence that can provide an individual user with rights to run one custom application in a specific environment. Licences can be stacked when a user needs access to multiple applications.

2026 licensing note: Microsoft changed the availability of the Power Apps per app SKU in January 2026. The SKU was removed from the public price list for some purchasing channels, while Microsoft subsequently confirmed that the CSP channel would have the SKU available again from April 2026. Therefore, businesses should confirm current availability and pricing with Microsoft or their CSP partner before budgeting around per-app licensing.

5. Power Apps Pay-As-You-Go

Power Apps also supports a pay-as-you-go licensing model linked to an Azure subscription.

Instead of purchasing a traditional licence for every user in advance, eligible Power Apps usage can be billed through Azure based on actual usage. This can be useful for organisations where application usage varies significantly or where the number of active users is difficult to predict.

Microsoft states that pay-as-you-go enables Power Apps usage to be billed through Azure meters rather than requiring all capacity to be purchased in advance.

Because usage-based billing depends on the applicable meter and scenario, businesses should check the current Microsoft pricing and Azure billing details before calculating a final monthly cost.

Power Apps Premium vs Developer Plan vs Per App

How Much Does Power Apps Cost for a UK Business?

The actual cost of Power Apps depends on the number of users, the licensing model and the applications those users need to access.

For example, using the current Microsoft UK Premium list price of £15.40 per user/month:

*Illustrative calculations based on £15.40 per user/month, paid yearly, excluding VAT. They do not include implementation, additional Dataverse capacity, other Microsoft licences or other services.

What Is Included with Power Apps Premium?

Power Apps Premium provides a per-user licensing model for organisations that need broad access to Power Apps capabilities.

Unlimited Power Apps

A Premium user can build and run unlimited Power Apps applications within the rights of the licence. This is particularly relevant when employees need to use several applications rather than a single business app.

Premium Connectors

Power Apps can connect to business systems and data sources through connectors. Premium licensing supports the use of prebuilt, custom and on-premises connectors where the applicable licensing requirements are met.

Microsoft Dataverse

Power Apps Premium includes a Dataverse entitlement. Microsoft's current UK pricing page lists 250 MB of database capacity and 2 GB of file capacity per user with Power Apps Premium.

Businesses that require additional storage can purchase Dataverse capacity add-ons. Microsoft currently lists the Dataverse Database Capacity add-on at £30.80 per GB/month, paid yearly, excluding VAT.

Do You Need a Power Apps Licence for Every User?

Not every person who creates or interacts with a Microsoft business solution automatically needs the same type of licence. The requirement depends on what the user is doing, which app they are accessing and whether the app uses premium capabilities.

For production Power Apps, users need an appropriate entitlement to run the application. Microsoft identifies premium capabilities such as Dataverse entities, premium connectors, on-premises data gateways and custom APIs as examples that can require premium licensing.

Microsoft 365 licences can also provide limited Power Apps use rights for certain scenarios, particularly when applications use Microsoft 365 data and standard connectors. These rights are not equivalent to the standalone Power Apps Premium licence.

Power Apps Licensing with Microsoft 365

Some Microsoft 365 and Office 365 licences include limited Power Apps use rights. These rights are designed for specific scenarios and generally cover applications using Microsoft 365 data and standard connectors.

They should not automatically be interpreted as unlimited Power Apps licensing.

If an application uses premium capabilities such as Dataverse, premium connectors or other features requiring premium entitlement, users may need a standalone Power Apps licence or another qualifying entitlement.

Power Apps Licensing with Dynamics 365

Organisations using Dynamics 365 may have limited Power Apps use rights included with qualifying Dynamics 365 licences.

These rights are generally intended to allow users to customise and extend the licensed Dynamics 365 application within the relevant context. They do not necessarily provide unrestricted rights to run separate custom applications outside that context.

Microsoft's licensing guidance states that Power Apps use rights included with Dynamics 365 applications can be subject to application context and environment restrictions.

For organisations using both Dynamics 365 and Power Apps, licensing should therefore be reviewed across the complete solution rather than looking at the Power Apps licence in isolation.

What Makes a Power App a Premium App?

An application may require premium licensing when it uses premium Power Apps capabilities or data sources.

Examples identified in Microsoft's licensing FAQ include:

• Microsoft Dataverse entities

• Premium connectors

• On-premises data gateways

• Custom APIs

• Other premium Power Platform capabilities

Microsoft recommends checking the app's licensing designation in the Power Apps maker experience to determine whether an application is classified as premium.

Power Apps Licensing and Managed Environments

Managed Environments introduce additional licensing considerations.

Microsoft states that when Managed Environments are activated, active Power Apps usage in that environment requires an appropriate standalone licence or qualifying pay-as-you-go meter.

Microsoft has also announced stricter licensing enforcement beginning in February 2027 for certain scenarios, including apps in managed environments and other areas where licensing requirements have previously been applied more leniently. Organisations using Power Apps should review licence assignments before that date.

Power Apps Licensing: Which Plan Should You Choose?

Additional Costs to Consider with Power Apps

Power Apps licensing is only one part of the total cost of deploying a business application.

Depending on the solution, a UK organisation may also need to budget for:

• Additional Microsoft Dataverse capacity

• Power Automate licensing

• AI Builder or other AI-related capacity where applicable

• Azure services

• Third-party connectors or services

• Application development and customisation

• Integration with Dynamics 365 or other business systems

• Data migration

• Testing and deployment

• Power Apps support and ongoing administration

How Dynamics Square UK Can Help with Power Apps Licensing

Choosing a Power Apps licence is easier when you first map the application's users, data sources, connectors, Dataverse requirements and integration needs.

Dynamics Square UK can help businesses assess Power Apps licensing requirements, design low-code applications, integrate Power Apps with Microsoft Dynamics 365 and Microsoft 365, and support implementation and ongoing optimisation.

Contact Dynamics Square UK to discuss Power Apps licensing, development, integration and implementation for your business.